Instruction

Key functions:

To view the instructions for a specific unit, click on it in the image

1

A button to select the procuring entity evaluation period.

Periods are reflected by accumulation since the beginning of the year. For example, the selected period “March 2024” will include January–March 2024, and the period “December 2023” will include January–December 2023.

2

Main results panel.

This is a panel that displays the procuring entities in your sample and their indicators. The data can be sorted by increasing or decreasing by clicking on the column header. The results can be downloaded in Excel format. To do this, right-click on the panel and select “Table,” “Download as,” and “Data.”

3

Average of all organizers on Prozorro in the selected period.

4

Indicator blocks field.

If you check the box next to the name of the indicator block, the main results panel will display the results for all indicators that are included in it. For example, if you check the box next to “Performance,” the “% of successful lots,” “% cancelled lots,” and “% decrease in expected cost (savings)” columns will appear in the main results panel. This way, the user can independently choose the level of report detail.

The score for a block of indicators is calculated as the average score for each of the indicators included in this block (a detailed list is provided in the methodology).

The indicators included in each block have a gray background color, and the main indicator of the block is white. This is how the blocks of indicators and the indicators that are included in them are visually different.

If the procuring entity does not have a result for the indicators within the block of indicators, then the “-” is displayed, and such a block is not considered during the final calculation of the Procuring Entity Index.

5

Toggle display of results by indicators.

If the value by indicator blocks (effective value) is displayed only in scores, the indicators within the block are displayed both in scores and in actual values. The user can customize the display: “scores only,” “values only,” “both values and scores.”

6

Selection panel.

Allows selecting a procuring entity or a group of procuring entities according to the hierarchy (by secondary or main body), the region of the organizer, and the organizational and legal form of the organizer.

It is also possible to select a specific procuring entity or their group by EDRPOU code. To do this, enter their codes in the “Organizer” field with a space:

7

Dynamics of the organizers.

Toggles the main results panel to display the selected procuring entity's performance over the last two calendar years. This way, you can analyze the procuring entity's trends in more detail, for example, whether their results are improving or worsening or whether there is a seasonal dependence. The data are displayed in graph format. But visualization functions exclusively if you select ONE procuring entity.

On the right, you can choose which data of the procuring entity are displayed: blocks of indicators or the indicators themselves within the selected block.

How to use the tool

For example, the task is to analyze a procuring entity in the current year and compare them with five other procuring entities to understand the main weaknesses of the former and ways to remedy them.

Actions:

  1. Select a period—press the button to select the evaluation period and select the last month of the current year.
  2. In the “Organizer” field, specify the necessary procuring entities (the procuring entity we evaluate and compare) through the space.
  3. View the results with the Procuring Entity Index and scores by indicator blocks. If the result is 40–60 points, then this is the average indicator inherent in the majority of procuring entities. If the score is 60–80, then the procuring entity is better than the average on Prozorro. More than 80 points is a high result. 20–40 is the result, which is lower than the average; less than 20 points is a very poor score.
  1. Next, you can check the boxes next to each indicator block to see all the indicators and analyze them in more detail. Analysis of specific indicators will make it possible to understand what the reasons for the procuring entity's low score are and what the main problems (a more detailed analysis of the procuring entity's results is described in the methodology) are.
  2. You can also compare the results with those of other procuring entities.
  3. Next, you should choose a single procuring entity that we evaluate and go to the “Dynamics of organizers” to see how the results have changed in previous periods and what the procuring entity's trend is.
  4. Based on the results of the work, it is possible to quickly identify the main problem areas of the procuring entity and the steps necessary to improve the efficiency of their work.