NGO Transparency International Ukraine (herinafter «TI Ukraine») announces tender for purchasing of ten workshops and their logistics support for 30 participants (and four trainers) in the following cities: Ukraine: Kyiv, Lviv, Khmelnytsky, Kropyvnytskyi, Poltava, Odessa, Dnipro, Slovyansk, Zaporizhia, Kharkiv. The tender is held within the project “Building Transparent Cities in Ukraine” supported by the UN Democracy Fund (UNDEF).
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- Time framework for services/ performance: from July 1, 2017 till December 30, 2017.
- Expected outcome: The signing of the cooperation agreement. Receiving the services of logistical support.
- Mandatory technical and qualification requirements for procurement subject:
| № | Mandatory qualification requirements for goods or products supplier or service provider: | The documents required for the qualification requirements |
| 1. |
Experience in organizing and ensuring the logistics of congresses, conferences and other business events |
Tender offer |
| 2. | Reference-list providing the list of the corporate clients with the contact details of the responsible employees | · Annex №1 to Tender offer: ‘Reference-List including the corporate clients with the contacts details of the responsible employees’
· Recommendation letters (at least, three) from the corporate clients served in 2016 |
| 3. | The information on the events in 2016:
· international and national congresses attended by more than 150 participants · workshops/ trainings attended by 30 or more participants |
· Annex №2 to Tender Offer: ‘The List and amount of the organized events in 2016’
· Thank-you letters/ confirmation about events in 2016 from three clients with indication of the contacting person |
| 4. | The right to provide entrepreneurial activities in Ukraine |
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| № | Mandatory technical requirements to the purchase facility: | Documents proving the compliance with the technical requirements |
| 1. |
The payment will be completed after the event and its audit Advance payment of not more than 50% might be provided if the overall budget of the event exceeds 40 000 UAH. |
Tender Offer |
| 2. | The commussion percentage of the expenses of the company up to 10% might also be assigned if the budget is less than 5000 UAH | Tender Offer |
| 3. | The client does not cover the costs (transportation expenses, accommodation, daily and other expenses) of provider-company managers during the organizing of the events across the territory of Ukraine. | Tender Offer |
| 4. | The value of services and the expenses or costs for goods paid by the Provider in the course of the organizing of event (purchasing, delivery, maintaining) are to be included into the commission percentage expenses of the Provider | Tender Offer |
| 5. | Providing one free set of equipment/ inventory (laptop, projector, flip chart) for events within Kyiv during the term of agreement | Tender Offer |
| 6. | Flexible calculation system of fees depend on the overall budget of the event | · Tender Offer
· Annex №3 to Tender Offer ‘The average percentage’ (the form is provided) |
| 7. | Information regarding the price of additional resources necessary for the organizing of events:
· technical inventory (printer, notebook, screen, flip-chart) · simultaneous translation to/from English (inventory and interpreter) · accommodation at 3* hotels (standard) · providing of meal for the participants (breakfast, lunch, dinner, coffee-breaks during the day) · organizing of paying compensations for transportation expenses of participants |
· Annex №4 to Tender Offer ‘Price-list for additional resources’ |
*The evaluation will cover the tender offers meeting the mandatory technical and qualification requirements. Non-compliance with at least one of the technical or qualification requirements of tender offer of the participant will result in the automatic and absolute disqualification of such a tender offer.
- The evaluation criterions for tender offers should comply with the mandatory technical and qualification requirements and the weighting coefficients
| № | Evaluation Criterions | Weighting Coefficients | Documents confirming the compliance with the requirements |
| 1. | The percentage of the Provider’s expenses for the delivery of services | 50 | Tender offer |
| 2. | The amount of average percentage of the system used for the calculation of commission percentage depending on the general budget of event | 50 | Annex №3 to Tender offer ‘The Average percentage’ |
