ProZorro is a public e-procurement system that has replaced old paper-based state tenders. It is a hybrid open-source system that links a central database to commercial e-tender platforms.
Public procurement has now gone online. Any person, media professional or representative of oversight bodies can be virtually present at the bidding procedure. All attempts to run a rigged tender become visible to public immediately. The system maintains a read-only history of edits and changes, and enables one to view deleted documents.
A simple and public process for determining the winner is in place. Any bidder or procurement entity can see who took part in the bid and file an online complaint. The system provides full access to commercial proposals of all participants and the bidding process log. The system stores comprehensive information about the product, service or works performed by the winning bidder, including the signed contract.
Simple access, usability, and simple participation are enabled. To file a proposal, one has to submit only a minimum package of certificates. The procurement entity is to check-up information against the open state rosters itself. There is no time or logistical expenditures for preparation and delivery of papers, travel and presence at the bid opening. The system has an intuitive interface and proposals can be submitted in a few clicks. There is over-the-clock support ran by the call-centers of the e-procurement platforms.
The reform was galvanized by the volunteer movement in early 2014, whence citizens desired to change the rules of the game and restore the country. Starting from 1 April 2016, ProZorro became mandatory for central government bodies and monopolists, and began covering all other government authorities from 1 August 2016. The sequenced approach was used to avoid over-burdening the country’s procurement eco-system, which included more than 25 thousand of tender committees countrywide.
As ProZorro was designed and launched, it won the biggest international award in the field of procurement, the World Procurement Award 2016. It was acclaimed as the most successful reform of 2015 in a survey conducted by the National Reforms Council. In addition, the reform became a show-case as a unique example of public procurement digitization from EBRD and the Open Contracting Partnership. To top off the bill, ProZorro won the gold in the prestigious Open Government Award contest in 2016.
Transparency International Ukraine agreed to maintain ownership of the IT system throughout the pilot project stage, and was responsible for its administration, funding transparency and cooperation with all project partners. Furthermore, TI Ukraine is up until today responsible for the development of ProZorro monitoring ecosystem. On December 28, 2015 TI Ukraine officially handed this system into the ownership of the State Enterprise ProZorro but continued its development, including the analytics module and the monitoring portal.